S508
MP Navigator EX

Setting Passwords for PDF Files

Set passwords for opening, editing and printing PDF files.

You can set two passwords: one for opening the file and one for editing/printing it.

This section explains how to set passwords for images scanned into the Scan/Import window of MP Navigator EX and how to set passwords for existing files via the View & Use window.

Important

  • You will not be able to open/edit the file if you forget the password. Record your passwords in a safe place for future reference.

  • Password-protected PDF files cannot be opened in applications not supporting PDF security.

  • In some applications, the commands (print, edit, etc.) restricted by Permissions Password may differ from those in MP Navigator EX.

  • Password-protected PDF files cannot be searched by text from the "View & Use Window."

  • Passwords cannot be set when images are automatically saved after scanning.

  1. Open the password setting screen from images scanned into MP Navigator EX or existing files.

    Setting Passwords for Scanned Images

    1. Scan documents into the Scan/Import window.

      Let's Try Scanning

    2. Click Save as PDF file.

      The Save as PDF file dialog box opens.

    3. Select the Password security settings checkbox.

      figure: Save as PDF file dialog box

      The Password Security -Settings dialog box opens.

    Setting Passwords for Existing Files

    1. In the View & Use window, select image/PDF files and click PDF.

    2. Click Create/Edit PDF file on the list.

      Creating/Editing PDF Files

    3. Edit files in the Create/Edit PDF file window, then click Save Selected Pages or Save All Pages.

      The Save as PDF file dialog box opens.

    4. Select the Password security settings checkbox.

      figure: Save as PDF file dialog box

      The Password Security -Settings dialog box opens.

    Note

    • You can also open the Password Security -Settings dialog box by clicking Set..., then selecting Password Security for Security in the PDF Settings dialog box.

      figure: PDF Settings dialog box

  2. Select the Require a password to open the document or Use a password to restrict printing and editing of the document and its security settings checkbox, then enter a password.

    figure: Password Security -Settings dialog box
    Important

    • Up to 32 single-byte alphanumeric characters can be used for the password. Passwords are case sensitive.

    • Select both checkboxes to set both Document Open Password and Permissions Password. You cannot use the same password for both.

  3. Click OK.

    The Confirm Document Open Password or Confirm Permissions Password dialog box opens.

    Document Open Password

    figure: Confirm Document Open Password dialog box

    Permissions Password

    figure: Confirm Permissions Password dialog box

  4. Re-enter the password and click OK.

    The Save as PDF file dialog box returns.

    Important

    • If you close the Save as PDF file dialog box without clicking Save, the settings in the Password Security -Settings dialog box will be deleted.

    • Passwords are deleted once the file is edited. Reset the passwords when saving edited files.

    Note

    • If you set the passwords via the PDF Settings dialog box, the PDF Settings dialog box returns. Click OK. The Save as PDF file dialog box returns.

  5. Click Save.

    Files are saved according to the settings.

Related Topic

Opening/Editing Password-protected PDF Files

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